Build a Work Order System In Minutes with This Template

Traditional tools often miss key details, lack vital search functions, and fail to automate work orders, leading to paperwork and communication gaps that slow job monitoring.

Utilize Knack's work order system template to manage incoming maintenance requests efficiently. Prioritize and organize tasks based on urgency and resource availability.

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Template Features

01. Dynamic Work Order Form

Captures important details like work order name, type of work, description, priority level, due date, estimated cost and labor hours duration, location, parts required, and all other necessary details. It also supports file uploads and includes customizable checklists.

02. Work Order Tracking Dashboard

Organizes job orders into categories like “In Progress” and “Not Assigned,” with filtering options by time frames such as “This Week” or “Next Week.” Users can quickly check details like priority and location.

03. Interactive Shift Management

Allows team members to view their assigned shifts, request swaps, and manage shift schedules. Includes tools to review and approve swap requests from other team members easily.

04. Messaging System

Provides built-in communication tools for managing messages related to work orders, such as shift swap requests or customer updates. Urgent messages are flagged for quick identification, ensuring timely communication.

05. Team and Employee Management

Offers dedicated pages for inviting new employees, managing existing team members, and editing their contact information. Includes a search function for quick access to specific team members.

06. Visual Reporting

Displays pie charts and data visualizations to monitor work order progress, categorize priorities, and analyze revenue realized or incoming from completed jobs.

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Employee Work Orders

Technicians can view jobs assigned to them with all important details like priority, location, due date, and more.

Supervisor Work Orders

Supervisors can view all work orders in once place to track completion, revenue, and timelines.

Work Order Form

New work orders can easily be created by filling out the work order form.

Real-Time Messaging

Supervisors and employees can message from anywhere, all in one central location. You can even set up email or text notifications through an integration.

Shift Management

Technicians can easily view and manage their shifts, while supervisors can ensure job site coverage and manage shift swaps.

Employee Management

Supervisors can add new employees, edit contact information, and store important data all in one place.

Start Building Your Work Order System for Free

With this Work Order solution Template, you can create a custom work order system in minutes. You can start building with Knack's 14-day free trial, no credit card required.

FAQs

What is a Knack template? +

A Knack template is a pre-built application designed to address common business needs, such as managing customer portals, inventory, or HR tasks. These templates come with pre-configured databases, workflows, and user interfaces that can be customized to fit specific business requirements.

Can I customize the Work Order template? +

Yes, the work order template is fully customizable. You can import your own data via Microsoft Excel or Google Sheets. You can modify the data fields, change the layout of pages, add new functionalities, and integrate it with other business processes to ensure it fits your exact requirements.

Do I need coding skills to use the work order template? +

No, you don’t need coding skills to use or customize the work order template. Knack’s no-code platform allows you to make changes using a simple interface, making it easy to adapt the app without any programming knowledge.

What support is available if I need help with the work order template? +

Knack offers extensive support options, including a knowledge base, tutorials, and community forums. If you need more personalized help, you can reach out to Knack’s support team or hire a Knack expert to assist with advanced customizations or integrations.